by aimee | Jan 27, 2025 | Openings
Job Title: Financial Administrator
Project: Next Steps – International Permaculture CoLab
Position Type: Freelance, 11 month duration March to January 2026
Location: Remote
About the Project: The Next Steps project within the International Permaculture CoLab is taking the International Permaculture CoLab through the next steps of development. We are seeking a dedicated Financial Administrator to support the financial operations of the project, ensuring compliance with our fiscal host agreement and contributing to the project’s overall success.
Responsibilities:
- Financial Record Maintenance:
- Maintain accurate and up-to-date financial records, ensuring compliance with established policies and procedures.
- Organize and store financial documentation in an accessible and secure manner.
- Contribute to the end of project financial reporting due January 2026
- Invoice Management:
- Payment Troubleshooting:
- Identify and resolve payment issues in collaboration with the fiscal host and project contributors.
- Supportive can-do attitude:
- Meet contributors where they are at and provide ad hoc support regarding financial international transaction queries and other related matters.
- Project Participation:
- Actively participate as a fully-fledged contributor in the Next Steps project.
- Attend forums, meetings, and other relevant events as required to provide financial insights and support project planning.
- Other Duties:
- Perform any other tasks that may arise in the conduct of the role, ensuring the smooth financial operation of the project.
Qualifications and Skills:
- Proven experience in financial administration, bookkeeping, or accounting within a non-profit or collaborative environment.
- Strong understanding of financial policies, including experience working with fiscal host agreements.
- Excellent organizational and record-keeping skills with keen attention to detail.
- Strong communication and problem-solving skills to effectively liaise with diverse stakeholders.
- Proficiency in financial software and tools, such as spreadsheets and accounting platforms.
- Ability to work independently in a remote setting while collaborating effectively with a global team.
- Commitment to the values and ethics of permaculture.
Desirable:
- Experience in working with community-led or grassroots initiatives.
- Familiarity with cooperative financial structures and principles.
- Preference will be given to candidates who are already active in the CoLab, have experience working with Open Collective, and are fluent in English.
Work Patterns & Hours:
The majority of the work for this role takes place around our four billing periods(mid-March, mid-June, mid-Sep and Dec). You would need to be available to work intensively and responsively during these times. As the financial administrator you would also be expected to be available on an ad-hoc basis at other times as required. We are a fully remote team. We estimate the input for this role to be around 80 hours over the year to cover all payment periods and work as described in this document. We expect the role holder to responsibly manage their own time.
Compensation: This is a freelance position with a capped budget of £2,400 per year, billed on a quarterly basis.
How to Apply: Interested candidates should post a message in the #next-steps-project Slack channel outlining:
- who you are
- your relevant experience
- a link to your updated LinkedIn profile
If you are not a member of the CoLab, you will need to join the CoLab (free) and be on-boarded as a member before you can apply.
Preference will be given to individuals who are already active in the CoLab and have experience working with OpenCollective.
Deadline for Applications: February 16th 2025
Recruitment Process: All applications will be visible to all CoLab members. They will be able to comment and ask question of candidates between February 17th to 28th with final appointment to be done by March 3rd. There may be a recorded informal interview in this period.
Onboarding for the role will be conducted during the first 2 weeks of March.
by aimee | Jun 25, 2024 | Openings
We are looking to open up the position of Diversity Community Pot Coordinator that would run from now until the end of October.
The ideal person for this role would be someone who qualifies for a stipend and already knows the CoLab ecosystem well. Someone who is a self-starter, understands the policy and is able to explain it to others. They must be able to invite people into making their applications within the limited time-frame left for this year and keep in communication with applicants and prospective applicants along their journey.
The role requires collaboration and coordination between circles and working groups to identify where there is potential for a grant or stipend applications to be encouraged and is supported by the Project Manager who will provide onboarding and training support.
Within this role you will be required to keep to timescales as set out by the Diversity and Decolonization Community Pot Policy – being an active slack member in the CoLab space would be helpful and advantageous to help the successful person within this role.
We anticipate this position will be paid on an hourly basis on an equitable wage rate and will require 15 – 20 hours time over the the course of 2024.
The position will be active until the Diversity Community Pot is exhausted and will be reopened at the start of the project year again next February.
Role & Responsibilities
- Support groups & individuals to apply for a diversity grant / stipend
- Review applications for completion upon submission within 48 hours
- Forward applications in the #next-steps-channel
- Alert applicant of any pending clarifying questions / objections
- Link successful applicants / contributors with the project manager for set up
- Report to the community in #next-steps-project any issues that arise
- Provide and pass on feedback of this process in order to improve it
- Make a commitment not to disclose details about personal circumstance applicants might share.
The Next Steps Project Manager will be on hand to provide induction training and ongoing support.
Read the full Diversity & Decolonization Community Pot Policy here
Application opens 1st July and closes 7th July
Include in your application:
- Your experience in the CoLab
- Your applicable skills to this role
- A short video explaining who is eligible to apply for the grant / stipend giving two examples
Send your application by direct message to Aimee Fenech on slack. All applications will be shared on the 8th July in the #next-steps-project channel for the colab members to review.
by aimee | Jun 25, 2024 | Openings
The Permaculture Convergence team is looking for a motivated person to help the project communicate with the outside world, create communication materials, develop a marketing strategy and reach out to potential clients.
Check out more about our project here: https://permacultureconvergence.org/
Working within the team framework
Our team has a set co-working schedule – Tuesdays 13:00 – 15:00 CET – any prospective team member would make a commitment to attend the co-working as well as carry out work between co-working sessions.
Within the team we use a variety of tech tools such as openproject, nextcloud, wordpress, mailpoet – being familiar with these tools would be preferable however we will also provide training if needed.
Within the team we use an equitable wage rate. The total budget for the project for this year is 3950 GBP and we are well on our way to delivery. Our aim is to deliver the objectives we have set out by November 2024 in order to wind down for the year and be able to invoice for our work by the December 15th deadline.
About you
We are keen to onboard an individual who is motivated to make this project a success beyond this funded period and into long term financial sustainability. Your experience as a marketer and in communications will be most welcome.
A stable and reliable internet connection is necessary.
How the role is funded
This work is made possible through funding received from the Next Steps Project with the International Permaculture CoLab, as such prospective applicants must be or become members of the CoLab and agree to the Community Accountability Policy.
If you have questions and would like to know more about this post and / or would like to apply you can do so by email to contact@permacultureconvergence.org
Please include in your application:
- relevant experience,
- samples of previous relevant work
- motivation for applying for this position
- relevant equitable wage rate which you can calculate using the guide here: https://www.perma.earth/product/equitable-wage-guide/
- your experience working in remote teams
- relevant skills to this post
Kindly note that this position is limited to the project duration and team evaluation and would be suitable for freelancers who already have some experience in remote work.
by aimee | Jun 25, 2024 | Openings
We are looking to open our team for an additional team member to help us achieve the objectives set out for this year listed below.
- Training for event organisers
- Outreach from the research team
- External Research through consultants/existing organisers of events
- Use case studies to check hypothesis
Working within the team framework
Our team has a set co-working schedule – Tuesdays 15:00 – 17:00 CET – any prospective team member would make a commitment to attend the co-working as well as carry out work between co-working sessions reliably.
Within the team we use a variety of tech tools such as openproject, nextcloud, wordpress, mailpoet, limesurvey – being familiar with these tools would be preferable however we will also provide training if needed.
Within the team we use an equitable wage rate. The total budget for the project for this year is 6000 GBP and we are already well on our way in our work. Our aim is to deliver the objectives we have set out by November 2024 in order to wind down for the year and be able to invoice for our work by the December 15th deadline.
About you
Ideally the candidate will have some experience with permaculture convergences either as an organiser and/or as an avid attendee, some relevant experience conducting research and is happy to help with tasks within the team across a number of areas including marketing, communication, data review, report writing and other tasks which may come up as the work progresses.
A stable and reliable internet connection is necessary.
How the role is funded
This work is made possible through funding received from the Next Steps Project with the International Permaculture CoLab, as such prospective applicants must be or become members of the CoLab and agree to the Community Accountability Policy.
If you have questions and would like to know more about this post and / or would like to apply you can do so by email to research@permacultureconvergence.org
Please include in your application:
- relevant experience,
- samples of previous relevant work
- motivation for applying for this position
- relevant equitable wage rate which you can calculate using the guide here: https://www.perma.earth/product/equitable-wage-guide/
- your experience working in remote teams
- relevant skills to this post
Kindly note that this position is limited to the project duration and team evaluation and would be suitable for freelancers who already have some experience in remote work.
by aimee | Jun 20, 2024 | Openings
We’re looking for someone to help populate our open source tools database. If you have 10 hours available in the next 2 weeks, this could be the perfect task for you!
Job Details:
- Task: Populate the open source tools database
- Tool: Baserow (training provided; prior experience is a plus)
- Duration: 10 hours over the next 2 weeks
- Compensation: €25 per hour (total €250) payable upon completion
- Future Opportunities: Potential for more tasks and a chance to get familiar with our team
How to Apply: Apply in the #digitalcircle channel.
Additional Information: Check out our open source tools database repository here and the form to contribute here.
We look forward to hearing from you!
PS: This position has now been filled – however if you’re interested in this type of work in the future you can join the International Permaculture CoLab to find out about our work and access these opportunities first.
by aimee | Jan 31, 2024 | Openings
The CoLab is recruiting: A Diversity & Decolonization Community Pot Coordinator
The Diversity Coordination team will be comprised of at least 1 person (coordinator) who are themselves eligible for a diversity stipend and have interest and motivation to support projects and individuals in this theme of work. The coordinator will work alongside the Next Steps Project Manager (who is paid through their role budget line).
We anticipate this position will be paid on an hourly basis on an equitable wage rate and will require 15 – 20 hours time over the the course of 2024.
The positions will be active until the Diversity Community Pot is exhausted and will be reopened at the start of the project year again next February.
Role & Responsibilities
- Support groups & individuals to apply for a diversity grant / stipend
- Review applications for completion upon submission within 48 hours
- Forward applications in the #next-steps-channel
- Alert applicant of any pending clarifying questions / objections
- Link successful applicants / contributors with the project manager for set up
- Report to the community in #next-steps-project any issues that arise
- Provide and pass on feedback of this process in order to improve it
- Make a commitment not to disclose details about personal circumstance applicants might share.
The Next Steps Project Manager will be on hand to provide induction training and ongoing support.
………………………………………….
Read the full Diversity & Decolonization Community Pot Policy here
You will need to become a colab member if you are not one already
Application opens 10th February and closes 17th February
