Who we are
We are The Permaculture CoLab. Our website address is: https://perma.earth.
Admins
Admins for this website have access to all the date in the database. They are assigned admin rights based on having a long standing history of positive collaboration with the CoLab, and prior experience of administering a WordPress website. New admins are selected when necessary by current admins, or when a direct request is made with consent from the Digital Circle. 2 factor authentication is required for all site admins for extra security.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Our contact form data is stored within our WordPress database, as well as being forwarded to our Slack workspace. Once in our Slack workspace everyone in our Slack workspace can view it there, this includes CoLab core team and collaborators.
Newsletter
We collect and store our newsletter signup data using the Mailpoet service. Data may be imported and exported into the plugin by website admins to keep the list updated. You may unsubscribe at any time.
Contributor Registration
When you register as a contributor here we store the information in our WordPress database using the Participants Database plugin. We also forward the data to our Slack channel so our team can be notified and have the option to manually process the data. Once in our Slack workspace everyone in our Slack workspace can view it there, this includes CoLab core team and collaborators.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
We use Matomo (previously called Piwik) to track site usage so we can improve our website user experience. Our Matomo server is hosted by Webarch.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. To do this contact us.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Additional information
How we protect your data
Personal data shall be subject to additional safeguards to ensure this data is processed securely. For example, we work hard to ensure data is encrypted when in transit and storage, and access to this data will be strictly limited to a minimum number of individuals and subject to confidentiality commitments.
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to any of our websites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. When possible, encryption is used, both in transit and storage. Access controls within the organisation limit who may access information.
What automated decision making and/or profiling we do with user data
We collect your preferences for where you would like to contribute so that we can contact you in the future with information and invitations for collaboration.